The online collaboration software serves not only for a group of people to work together on one file. This is a group work on a project that includes many different types of files. Depending on the size of the project, it can include various types of files, such as PDF, Excel, Word, PNG or JPG (images), Google Docs, Power Point, Project files and much more. It is important to have safety and security, in which all files under the project will be stored, opened and edited.
Verified product security features that meet all your requirements:
When you open access to files to a group of employees, both regular and freelance, security is of paramount importance. Therefore, you need to make sure that the software you choose meets the security requirements set by the company’s IT department. In addition, if you want to control the access level, in which each user will see certain items in a certain way or make changes to files, select the option that allows you to manage roles.
The tool supports the most commonly used file types:
Since online collaboration tools can also serve as a repository for all files under the project, Chat on go makes sure that this tool supports all of the file types you use. Create a list of all file formats for different projects and use it when searching for various features as a help.
Makes sure that you can attach reviews to individual files:
Sometimes you do not need to add changes or leave a comment directly in the attached file. Instead, you want to start discussing the contents of the file and leave a comment associated with it. This feature is the main element of the collaboration software, so look for a solution that allows users to post comments to the group chats, files and even leave messages. To post a comment, team members should be able to use almost any device (smartphone, tablet or computer). Even better, if the tool has a reporting function, showing which files made the most comments.
Easily integrates with the applications used in your company:
When implementing a new tool, a very important aspect is its uninterrupted work or the ability to integrate with other applications and programs that are used throughout the organization. The adaptation process will accelerate if workers continue to use the tools they like, along with the new product. Make a list of applications that are already being used in the company. For example, if your organization uses cloud storage (Box, Dropbox, Google Drive, etc.), Google Apps, and other programs, you still need to use them as part of implementing a new collaboration tool.